
	Intro: Before you begin Step 1: Write and revise Step 2: Choose a format Step 3: Implement the format Step 4: Frame the letter on the page Step 5: Edit and mail







	Reference line: An invoice or order number used for filing. Sometimes, the addressee may request that a letter contain such a reference. Otherwise, it's not necessary. In the block format, the reference line is aligned flush left. With the other formats, the line may be placed directly under the date or centered on the page.

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Learn2 Write a Business Letter (continued)

Choose a format

Once the body of your letter is complete, choose one of three standard formats for presenting your words on the page--block, modified block, and indented. Which one you use is a matter of personal taste.

Block. All text is printed flush against the left margin. Nothing is indented.

Modified block. All text is printed flush against the left margin except for the lines containing the heading, complimentary close, your typed name, and your signature, which are centered on the page (these elements are explained in Step 3).

Indented. This follows the modified block format, but with the first line of each paragraph indented five letter spaces.

Note: Some letters may also require a reference line, which is placed on its own line below the date.

Step 3